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2017 Exhibitor Service Kit

Here are the links to the forms and information you need to ensure a successful exhibition at Industry Summit. Some forms are mandatory, while others are optional. We encourage you to read everything very carefully and call us at (310) 533-2586 with any questions.

The kit is broken into four parts:

*Show Management Information & Forms: This includes a lot of general information about your exhibit, a deadlines checklist, and mandatory forms such as your emergency contact and certificate of insurance requirements.

*Shepard Exposition Services Information & Forms: Shepard Exposition Services is our official service contractor. Through Shepard Exposition Services you can order furniture, cleaning, rental exhibits, signs and graphics, material handling, view shipping information, and much more. It is important to read through all of this information. All Shepard Exposition Services forms and information can also be found online.

*Facility Information & Forms: Gaylord Texan Resort & Convention Center and its partners provide essential services like electricity, internet, AV, sign hanging labor, catering, telecommunications and security.

*Other Great Services: There are other services available to you for the Show. You can order floral, badge scanning/lead retrieval, and shipping lables with the Show's official freight carrier.

EXHIBITOR FRAUD WARNING

 As you know, we post the exhibitor list online at IndusrtySummit.com. Unfortunately, this makes us vulnerable to unapproved and non-vetted companies soliciting you for everything from carpet to list rentals.

Please be advised that we strongly discourage you from working with any of these vendors as many are fraudulent or don’t warn you of hidden costs. Below is a list of vendors that have been approved to contact you directly. When in doubt, email samantha.schrum@bobit.com before signing on the dotted line!

Industry Summit 2017 Approved Vendors

Bobit Business Media Gaylord Texan Resort & Convention Center
Convention Plant Creations PSAV
Custom Registration Rainprotection Insurance
ELITEeXPO Shepard Exposition Services

EXHIBIT HALL SCHEDULE

Monday, September 11, 2017

12:00pm

-

5:00pm

Exhibitor Move-In (All Vehicles Must be In this Day)

Tuesday, September 12, 2017

8:00am

-

4:00pm

Exhibitor Move-In/Show Ready Preparations

6:00pm

-

7:30pm

Exhibit Hall Open and Reception

Wednesday, September 13, 2017

8:00am - 9:00am Exhibit Hall Open and Breakfast
12:30pm - 2:00pm Exhibit Hall Open and Lunch 
6:00pm - 7:30pm Exhibit Hall Open and Recepetion
7:30pm - 10:30pm Exhibitor Move-Out; Early dismantle prohibited!

 

HOSPITALITY AND SPECIAL EVENTS

Your company is required to be registered for the Industry Summit 2017 to maintain a hospitality suite, or conduct a special event during Industry Summit. You must request approval from show management 45 days prior to the event. The suite or special event host is responsible for making the arrangements for the hospitality event with the Gaylord Texan Resort & Convention Center and is responsible for all charges. No events will be permitted that conflict with any official portion on the Industry Summit program. Promotion of the event may occur at the host’s booth or if the event is open to the entire conference delegation, a request can be made to be included in the program guide. Industry Summit reserves the right to not approve an event or hospitality room in conjunction with the event. The Gaylord Texan has been advised not to book an event unless it has been approved by Industry Summit in advance. No event can be conducted during exhibit hours.

EXHIBIT SPACE


Standard Exhibit Space
Includes: 10' X 10' booth space, standard booth drape and ID sign only. No electrical, furniture or wastebaskets included. You must order these furnishings through Shepard Exposition Services. Scroll down for order forms.

The exhibit hall is NOT carpeted, but CARPET IS MANDATORY. Each exhibitor must order carpeting through Shepard Exposition Services unless they are bringing their own.

Exhibit Space with Booth Package
Includes 10' X 10' booth space, standard booth drape, and ID sign, 6' skirted table, 2 side chairs, wastebasket and 1000 WATT/10 AMPS electrical.

If you are unsure if your exhibit space includes a booth package please call us at 310-533-2586.


SHOW MANAGEMENT INFORMATION & FORMS

Entire Show Management Kit

View & Print

|    

Mandatory Forms Checklist

View & Print

|    

Print and Post Quick Reference Sheet

View & Print

|    

Vendor & Show Management
Contact Lists

View & Print

|    

General Show Information A-Z

View & Print

|    


Booth Display Diagram
(MANDATORY)

View & Print

|

  

Due August 15, 2017

Hotel and Travel

View & Print

|

  View Online

 Deadline Aug. 21, 2017

Insurance Requirements
(MANDATORY)

View & Print

|

  Submit Online

 Due August 22, 2017

Emergency Contact Information
(MANDATORY)

View & Print

|

  Submit Online

 Due August 22, 2017

Exhibit Staff Pre-Registration

View & Print

|

  Submit Online

 Due September 8, 2017

2017 Display Rules and Regulations

View & Print

|

 

 

Mobile App

View & Print

|    Due September 8, 2017

 

SHEPARD EXPOSITION SERVICES INFORMATION

& FORMS

Entire Shepard Exposition Services Kit

View and Print  |  View Online  

General Show Information

View and Print  |  View Online  

Online Ordering Instructions

View and Print  |  View Online  

Payment Authorization

Submit by Fax  |  View Online  Due August 22, 2017

Shepard Terms and Conditions

View and Print  |  View Online  

Third Party Payment Authorization

Submit by Fax  |  View Online  Due August 22, 2017

Exhibitor Appointed Contractor

Submit by Fax  |  View Online  Due August 15, 2017

Signature Series Flooring & Furniture

Submit by Fax  |  Submit Online  Due August 11, 2017

Booth Rentals & Accessories

Submit by Fax  |  Submit Online  Due August 11, 2017

Furniture

Submit by Fax  | Submit Online  Due August 22, 2017

Carpeting
(MANDATORY)

Submit by Fax  |  Submit Online  Due August 22, 2017

Booth Cleaning

Submit by Fax  |  Submit Online  Due August 22, 2017

Union Jurisdictions for Grapevine, TX

View and Print  |  View Online  

Installation & Dismantle Labor

Submit by Fax  |  Submit Online  Due August 22, 2017

Ground Rigging & Forklift Rental

Submit by Fax  |  Submit Online  Due August 22, 2017

Signs and Graphics

Submit by Fax  |  Submit Online  Due August 22, 2017

Hanging Signs
(Island and Perimeter Booths Only)

Submit by Fax  |  Submit Online  Due August 11, 2017

Shipping Labels

View and Print  |  View Online  Advance Warehouse
 Deadline Sept. 5, 2017

Material Handling Authorization

Submit by Fax  |  Submit Online  

Vehicle Spotting
(Mandatory for vehicle displays)

Submit by Fax  |  Submit Online  Due August 22, 2017

Cartload Round Trip Service

Submit by Fax  |  Submit Online  

Outbound Bill of Lading

Submit by Fax  |  Submit Online  

Glossary

View and Print  |  View Online  

 

FACILITY INFORMATION AND FORMS

Facility Introduction Letter

View & Print

|  

Facility Rules & Regualtions - Please read

View & Print

|   

Overhead Rigging & Hanging Sign Labor

Submit by Fax

|   Due August 21, 2017

Internet & Telecommunications

Submit by Fax

|   Due August 28, 2017

Electrical & Utility Service
Electrical is mandatory for vehicle spaces

Submit by Fax

|  Due August 28, 2017

Audio Visual Equipment

Submit by Fax

|  Due August 28, 2017

Booth Catering

Submit by Fax

|  Due September 8, 2017

Security

Gaylord Texan

|  Call (817) 778-2499

 

MORE GREAT SERVICES

Freight

View and Print

|  

Plants and Floral

Submit by Fax

| Due August 28, 2017

Badge Scanner/Lead Retrieval Rental

Submit by Fax

| Due September 8, 2017

2017 SPONSORS

Lead Sponsors
Business Sponsors
 
 
General Sponsors

Train, Discover, Network!

Industry Summit is designed to meet the needs of dealers, managers and front-end staff tasked with building compliant and technology-driven processes for sales and F&I. Industry Summit is your opportunity to maximize sales and F&I production in a rapidly changing market. One pass gives you access to: Best Training Day Ever, Compliance Summit, F&I Think Tank, Special Finance and much more!


Hear from Greg Arroyo, Editor of F&I and Showroom as to why you need to attend Industry Summit 2017>>




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